An expense that has already been created can be updated with an HTTP PUT request. Any required or optional attribute, with the exception of workspace_id, can be changed in an update.
This endpoint returns structured Expense objects. As with all Kantata OX API endpoints, the returned data will be referenced in sorted order in the results array and will be indexed by ID in the expenses top-level JSON key. Please see our Response Format section for more information.
Any of the below associations can be included in your request by providing the include param, e.g. include=association1,association2.
active_submission(ExpenseReportSubmission) - The active expense report the expense is submitted in. The response will includeactive_submission_id, which references the data in theexpense_report_submissionstop-level key.expense_budget(ExpenseBudget) - Retrieves the expense budget the expense is logged to. The response will includeexpense_budget_id, which references the data in theexpense_budgetstop-level key.expense_category(ExpenseCategory) - The category associated with the expense. The response will includeexpense_category, which references the data in theexpense_categoriestop-level key.external_references(ExternalReference) - Includes references to external integrations for this object.receipt(Attachments::ReceiptAttachment) - Information about receipts associated with this expense. The response will includereceipt_id, which references the data in theattachmentstop-level key.recent_submission(ExpenseReportSubmission) - The most recent expense report the expense was submitted in, including any rejected or cancelled reports. The response will includerecent_submission_id, which references the data in theexpense_report_submissionstop-level key.role(Role) - The role of the user. The response will includerole_id, which references the data in therolestop-level key.story(Story) - Linked task. The response will includestory_id, which references the data in thestoriestop-level key.user(User) - The user who created the expense. The response will includeuser_id, which references the data in theuserstop-level key.vendor(Vendor) - The party to which the expense is payable. The response will includevendor_id, which references the data in thevendorstop-level key.workspace(Workspace) - The project to which this expense belongs. The response will includeworkspace_id, which references the data in theworkspacestop-level key.
- https://api.mavenlink.com/api/v1https://api.mavenlink.com/api/v1/expenses/{id}
{ "expense": { "workspace_id": 0, "date": "2019-08-24", "expense_category_id": 0, "category": "string", "amount_in_cents": 0, "foreign_exchange_amount": { "source_value": "string", "source_currency": "string" }, "user_id": 0, "notes": "string", "billable": true, "receipt_id": 0, "story_id": 0, "expense_budget_id": 0, "external_reference": { "service_name": "string", "service_model": "string", "service_model_ref": "string", "status": "string", "external_message": "string", "external_link": "string", "external_status": "string", "locked": true } } }
Response
{ "count": 0, "meta": { "count": 0, "page_count": 0, "page_number": 0, "page_size": 0 }, "results": [ { "key": "string", "id": "string" } ], "expenses": { "property1": { "active_submission_id": "string", "amount_in_cents": 0, "category": "string", "created_at": "2019-08-24T14:15:22Z", "currency": "string", "currency_base_unit": 0, "currency_symbol": "string", "date": "2019-08-24", "expense_budget_id": "string", "expense_category_id": "string", "external_reference_ids": [ "string" ], "foreign_exchange_amount": { "date": "2019-08-24T14:15:22Z", "rate": 0.1, "rate_source": "string", "source_currency": "string", "source_value": 0.1 }, "is_billable": true, "is_invoiced": true, "notes": "string", "receipt_id": "string", "recent_submission_id": "string", "reimbursable": true, "role_id": "string", "story_id": "string", "taxable": true, "updated_at": "2019-08-24T14:15:22Z", "user_can_edit": true, "user_id": "string", "vendor_id": "string", "workspace_id": "string" }, "property2": { "active_submission_id": "string", "amount_in_cents": 0, "category": "string", "created_at": "2019-08-24T14:15:22Z", "currency": "string", "currency_base_unit": 0, "currency_symbol": "string", "date": "2019-08-24", "expense_budget_id": "string", "expense_category_id": "string", "external_reference_ids": [ "string" ], "foreign_exchange_amount": { "date": "2019-08-24T14:15:22Z", "rate": 0.1, "rate_source": "string", "source_currency": "string", "source_value": 0.1 }, "is_billable": true, "is_invoiced": true, "notes": "string", "receipt_id": "string", "recent_submission_id": "string", "reimbursable": true, "role_id": "string", "story_id": "string", "taxable": true, "updated_at": "2019-08-24T14:15:22Z", "user_can_edit": true, "user_id": "string", "vendor_id": "string", "workspace_id": "string" } }, "external_references": { "property1": { "created_at": "2019-08-24T14:15:22Z", "external_link": "string", "external_message": "string", "external_status": "string", "last_synced_at": "2019-08-24T14:15:22Z", "locked": true, "service_model": "string", "service_model_ref": "string", "service_name": "string", "status": "string", "subject_id": 0, "subject_ref": { "key": "string", "id": "string" }, "subject_type": "string", "updated_at": "2019-08-24T14:15:22Z" }, "property2": { "created_at": "2019-08-24T14:15:22Z", "external_link": "string", "external_message": "string", "external_status": "string", "last_synced_at": "2019-08-24T14:15:22Z", "locked": true, "service_model": "string", "service_model_ref": "string", "service_name": "string", "status": "string", "subject_id": 0, "subject_ref": { "key": "string", "id": "string" }, "subject_type": "string", "updated_at": "2019-08-24T14:15:22Z" } }, "stories": { "property1": { "ancestor_ids": [ "string" ], "ancestry_depth": 0, "archived": true, "archived_editable": true, "assigned_role_id": "string", "assignee_ids": [ "string" ], "assignment_timestamped_at": "2019-08-24T14:15:22Z", "attachment_ids": [ "string" ], "billable": true, "budget_estimate_in_cents": 0, "budget_used_in_cents": 0, "can_align_time": true, "can_edit": true, "can_post": true, "created_at": "2019-08-24T14:15:22Z", "creator_id": "string", "current_assignment_ids": [ "string" ], "custom_field_value_ids": [ "string" ], "custom_task_status_id": 0, "deleted_at": "2019-08-24T14:15:22Z", "descendant_ids": [ "string" ], "description": "string", "due_date": "2019-08-24", "external_reference_ids": [ "string" ], "fixed_fee": true, "follower_ids": [ "string" ], "formatted_description": "string", "google_document_ids": [ "string" ], "has_out_of_bounds_sads": true, "invoiced_balance_in_cents": 0, "is_time_trackable_type": true, "logged_billable_time_in_minutes": 0, "logged_nonbillable_time_in_minutes": 0, "parent_id": "string", "parsed_description": "string", "percentage_complete": 0, "position": 0, "potential_workspace_resource_ids": [ "string" ], "potential_workspace_resources_with_unnamed_ids": [ "string" ], "priority": 0, "project_plan": true, "read_only": true, "render_description_markdown": true, "reply_ids": [ "string" ], "root_id": "string", "source_dependency_ids": [ "string" ], "start_date": "2019-08-24", "state": "string", "status": "string", "story_state_change_ids": [ "string" ], "story_task_ids": [ "string" ], "story_type": "string", "sub_stories_billable_time_in_minutes": 0, "sub_stories_budget_estimate_in_cents": 0, "sub_stories_budget_used_in_cents": 0, "sub_stories_time_estimate_in_minutes": 0, "sub_story_count": 0, "sub_story_ids": [ "string" ], "subtree_depth": 0, "tag_ids": [ "string" ], "target_dependency_ids": [ "string" ], "time_estimate_in_minutes": 0, "time_trackable": true, "title": "string", "uninvoiced_balance_in_cents": 0, "updated_at": "2019-08-24T14:15:22Z", "weight": 0, "workspace_id": "string", "workspace_resource_ids": [ "string" ], "workspace_resources_with_unnamed_ids": [ "string" ] }, "property2": { "ancestor_ids": [ "string" ], "ancestry_depth": 0, "archived": true, "archived_editable": true, "assigned_role_id": "string", "assignee_ids": [ "string" ], "assignment_timestamped_at": "2019-08-24T14:15:22Z", "attachment_ids": [ "string" ], "billable": true, "budget_estimate_in_cents": 0, "budget_used_in_cents": 0, "can_align_time": true, "can_edit": true, "can_post": true, "created_at": "2019-08-24T14:15:22Z", "creator_id": "string", "current_assignment_ids": [ "string" ], "custom_field_value_ids": [ "string" ], "custom_task_status_id": 0, "deleted_at": "2019-08-24T14:15:22Z", "descendant_ids": [ "string" ], "description": "string", "due_date": "2019-08-24", "external_reference_ids": [ "string" ], "fixed_fee": true, "follower_ids": [ "string" ], "formatted_description": "string", "google_document_ids": [ "string" ], "has_out_of_bounds_sads": true, "invoiced_balance_in_cents": 0, "is_time_trackable_type": true, "logged_billable_time_in_minutes": 0, "logged_nonbillable_time_in_minutes": 0, "parent_id": "string", "parsed_description": "string", "percentage_complete": 0, "position": 0, "potential_workspace_resource_ids": [ "string" ], "potential_workspace_resources_with_unnamed_ids": [ "string" ], "priority": 0, "project_plan": true, "read_only": true, "render_description_markdown": true, "reply_ids": [ "string" ], "root_id": "string", "source_dependency_ids": [ "string" ], "start_date": "2019-08-24", "state": "string", "status": "string", "story_state_change_ids": [ "string" ], "story_task_ids": [ "string" ], "story_type": "string", "sub_stories_billable_time_in_minutes": 0, "sub_stories_budget_estimate_in_cents": 0, "sub_stories_budget_used_in_cents": 0, "sub_stories_time_estimate_in_minutes": 0, "sub_story_count": 0, "sub_story_ids": [ "string" ], "subtree_depth": 0, "tag_ids": [ "string" ], "target_dependency_ids": [ "string" ], "time_estimate_in_minutes": 0, "time_trackable": true, "title": "string", "uninvoiced_balance_in_cents": 0, "updated_at": "2019-08-24T14:15:22Z", "weight": 0, "workspace_id": "string", "workspace_resource_ids": [ "string" ], "workspace_resources_with_unnamed_ids": [ "string" ] } }, "workspaces": { "property1": { "access_level": "string", "account_color_id": "string", "account_id": 0, "account_insights_mapping_ids": [ "string" ], "actual_fees_includes_additional_line_items": true, "actual_fees_includes_expenses": true, "approver_id": "string", "approver_ids": [ "string" ], "archived": true, "billable_minutes": 0, "billing_milestone_ids": [ "string" ], "budget_remaining": "string", "budget_used": "string", "budget_used_in_cents": 0, "budgeted": true, "can_create_line_items": true, "can_invite": true, "change_orders_enabled": true, "client_lead_name": "string", "client_role_name": "string", "consultant_role_name": "string", "created_at": "2019-08-24T14:15:22Z", "creator_id": "string", "currency": "string", "currency_base_unit": 0, "currency_symbol": "string", "current_status_report_id": "string", "current_user_participation_id": "string", "custom_field_value_ids": [ "string" ], "default_rate": "string", "description": "string", "due_date": "2019-08-24", "effective_due_date": "2019-08-24", "estimated_minutes": 0, "exclude_archived_stories_percent_complete": true, "expenses_in_burn_rate": true, "external_link": { "url": "string", "text": "string" }, "external_reference_ids": [ "string" ], "financial_viewer_ids": [ "string" ], "has_active_expense_report_submissions": true, "has_active_timesheet_submissions": true, "has_budget_access": true, "incoming_email_address": "string", "lock_date": "2019-08-24", "minutes_logged": 0, "next_uncompleted_milestone_id": "string", "non_billable_minutes": 0, "over_budget": true, "participant_ids": [ "string" ], "participation_ids": [ "string" ], "percent_of_budget_used": 0, "percentage_complete": 0, "permissions": { "can_upload_files": true, "can_private_message": true, "can_join": true, "is_participant": true, "access_level": "string", "team_lead": true, "user_is_client": true, "can_change_price": true, "can_change_story_billable": true, "can_post": true, "can_edit": true, "restricted": true, "can_see_financials": true, "is_guest_on_project": true }, "possible_approver_ids": [ "string" ], "posts_require_privacy_decision": true, "price": "string", "price_in_cents": 0, "primary_counterpart_id": "string", "primary_maven_id": "string", "primary_workspace_group_id": "string", "provider_lead_name": "string", "rate_card_id": 0, "require_expense_approvals": true, "require_notes_on_time_entries": true, "require_time_approvals": true, "revenue_recognition_method_id": "string", "revenue_recognition_method_name": "string", "stage": "string", "start_date": "2019-08-24", "status": { "color": "string", "key": "string", "message": "string" }, "status_report_ids": [ "string" ], "stories_are_fixed_fee_by_default": true, "target_margin": 0.1, "task_status_set_id": "string", "task_status_set_name": "string", "task_statuses": [ "string" ], "tasks_default_non_billable": true, "time_trackable": true, "timesheet_submission_ids": [ "string" ], "title": "string", "total_expenses_in_cents": 0, "total_invoiced": "string", "total_minutes_approved": 0, "updated_at": "2019-08-24T14:15:22Z", "workspace_group_ids": [ "string" ], "workspace_invoice_preference_id": 0, "workspace_resource_ids": [ "string" ], "workspace_resources_with_unnamed_ids": [ "string" ] }, "property2": { "access_level": "string", "account_color_id": "string", "account_id": 0, "account_insights_mapping_ids": [ "string" ], "actual_fees_includes_additional_line_items": true, "actual_fees_includes_expenses": true, "approver_id": "string", "approver_ids": [ "string" ], "archived": true, "billable_minutes": 0, "billing_milestone_ids": [ "string" ], "budget_remaining": "string", "budget_used": "string", "budget_used_in_cents": 0, "budgeted": true, "can_create_line_items": true, "can_invite": true, "change_orders_enabled": true, "client_lead_name": "string", "client_role_name": "string", "consultant_role_name": "string", "created_at": "2019-08-24T14:15:22Z", "creator_id": "string", "currency": "string", "currency_base_unit": 0, "currency_symbol": "string", "current_status_report_id": "string", "current_user_participation_id": "string", "custom_field_value_ids": [ "string" ], "default_rate": "string", "description": "string", "due_date": "2019-08-24", "effective_due_date": "2019-08-24", "estimated_minutes": 0, "exclude_archived_stories_percent_complete": true, "expenses_in_burn_rate": true, "external_link": { "url": "string", "text": "string" }, "external_reference_ids": [ "string" ], "financial_viewer_ids": [ "string" ], "has_active_expense_report_submissions": true, "has_active_timesheet_submissions": true, "has_budget_access": true, "incoming_email_address": "string", "lock_date": "2019-08-24", "minutes_logged": 0, "next_uncompleted_milestone_id": "string", "non_billable_minutes": 0, "over_budget": true, "participant_ids": [ "string" ], "participation_ids": [ "string" ], "percent_of_budget_used": 0, "percentage_complete": 0, "permissions": { "can_upload_files": true, "can_private_message": true, "can_join": true, "is_participant": true, "access_level": "string", "team_lead": true, "user_is_client": true, "can_change_price": true, "can_change_story_billable": true, "can_post": true, "can_edit": true, "restricted": true, "can_see_financials": true, "is_guest_on_project": true }, "possible_approver_ids": [ "string" ], "posts_require_privacy_decision": true, "price": "string", "price_in_cents": 0, "primary_counterpart_id": "string", "primary_maven_id": "string", "primary_workspace_group_id": "string", "provider_lead_name": "string", "rate_card_id": 0, "require_expense_approvals": true, "require_notes_on_time_entries": true, "require_time_approvals": true, "revenue_recognition_method_id": "string", "revenue_recognition_method_name": "string", "stage": "string", "start_date": "2019-08-24", "status": { "color": "string", "key": "string", "message": "string" }, "status_report_ids": [ "string" ], "stories_are_fixed_fee_by_default": true, "target_margin": 0.1, "task_status_set_id": "string", "task_status_set_name": "string", "task_statuses": [ "string" ], "tasks_default_non_billable": true, "time_trackable": true, "timesheet_submission_ids": [ "string" ], "title": "string", "total_expenses_in_cents": 0, "total_invoiced": "string", "total_minutes_approved": 0, "updated_at": "2019-08-24T14:15:22Z", "workspace_group_ids": [ "string" ], "workspace_invoice_preference_id": 0, "workspace_resource_ids": [ "string" ], "workspace_resources_with_unnamed_ids": [ "string" ] } }, "users": { "property1": { "abbreviated_timezone": "string", "account_membership_id": "string", "bio": "string", "city": "string", "classification": "string", "country": "string", "custom_field_value_ids": [ "string" ], "email_address": "string", "external_reference_ids": [ "string" ], "full_name": "string", "headline": "string", "last_site_activity": "2019-08-24T14:15:22Z", "manager_id": "string", "photo_path": "string", "role_id": "string", "skill_ids": [ "string" ], "skill_membership_ids": [ "string" ], "state": "string", "website": "string", "work_sample_ids": [ "string" ] }, "property2": { "abbreviated_timezone": "string", "account_membership_id": "string", "bio": "string", "city": "string", "classification": "string", "country": "string", "custom_field_value_ids": [ "string" ], "email_address": "string", "external_reference_ids": [ "string" ], "full_name": "string", "headline": "string", "last_site_activity": "2019-08-24T14:15:22Z", "manager_id": "string", "photo_path": "string", "role_id": "string", "skill_ids": [ "string" ], "skill_membership_ids": [ "string" ], "state": "string", "website": "string", "work_sample_ids": [ "string" ] } }, "attachments": { "property1": { "created_at": "2019-08-24T14:15:22Z", "creator_name": "string", "deletable": true, "deleted_at": "2019-08-24T14:15:22Z", "filename": "string", "filesize": 0, "previewable": true, "updated_at": "2019-08-24T14:15:22Z", "url": "string", "view_in_new_tab": true }, "property2": { "created_at": "2019-08-24T14:15:22Z", "creator_name": "string", "deletable": true, "deleted_at": "2019-08-24T14:15:22Z", "filename": "string", "filesize": 0, "previewable": true, "updated_at": "2019-08-24T14:15:22Z", "url": "string", "view_in_new_tab": true } }, "expense_report_submissions": { "property1": { "comment": "string", "created_at": "2019-08-24T14:15:22Z", "currency": "string", "currency_base_unit": 0, "currency_symbol": "string", "current_resolution_created_at_date": "2019-08-24T14:15:22Z", "current_resolution_creator_id": 0, "current_resolution_description": "string", "expense_ids": [ "string" ], "external_reference_ids": [ "string" ], "line_item_total_formatted": "string", "line_item_total_in_cents": 0, "locked": true, "permissions": { "can_cancel_submission": true, "can_approve_submission": true, "can_reject_submission": true, "can_resubmit_submission": true }, "resolution_description": "string", "resolution_ids": [ "string" ], "status": "string", "title": "string", "type": "string", "updated_at": "2019-08-24T14:15:22Z", "user_id": "string", "workspace_id": "string" }, "property2": { "comment": "string", "created_at": "2019-08-24T14:15:22Z", "currency": "string", "currency_base_unit": 0, "currency_symbol": "string", "current_resolution_created_at_date": "2019-08-24T14:15:22Z", "current_resolution_creator_id": 0, "current_resolution_description": "string", "expense_ids": [ "string" ], "external_reference_ids": [ "string" ], "line_item_total_formatted": "string", "line_item_total_in_cents": 0, "locked": true, "permissions": { "can_cancel_submission": true, "can_approve_submission": true, "can_reject_submission": true, "can_resubmit_submission": true }, "resolution_description": "string", "resolution_ids": [ "string" ], "status": "string", "title": "string", "type": "string", "updated_at": "2019-08-24T14:15:22Z", "user_id": "string", "workspace_id": "string" } }, "expense_categories": { "property1": { "deleted_at": "2019-08-24T14:15:22Z", "name": "string" }, "property2": { "deleted_at": "2019-08-24T14:15:22Z", "name": "string" } }, "roles": { "property1": { "created_at": "2019-08-24T14:15:22Z", "deleted_at": "2019-08-24T14:15:22Z", "external_reference_ids": [ "string" ], "name": "string", "updated_at": "2019-08-24T14:15:22Z" }, "property2": { "created_at": "2019-08-24T14:15:22Z", "deleted_at": "2019-08-24T14:15:22Z", "external_reference_ids": [ "string" ], "name": "string", "updated_at": "2019-08-24T14:15:22Z" } }, "vendors": { "property1": { "archived": true, "external_reference_ids": [ "string" ], "externally_managed": true, "in_use": true, "name": "string" }, "property2": { "archived": true, "external_reference_ids": [ "string" ], "externally_managed": true, "in_use": true, "name": "string" } }, "expense_budgets": { "property1": { "billable": true, "burns_budget": true, "cost_per_unit_in_subunits": 0, "description": "string", "expected_by": "2019-08-24", "expense_ids": [ "string" ], "external_reference_ids": [ "string" ], "fixed_fee": true, "fixed_fee_item_ids": [ "string" ], "markup_per_unit_in_subunits": 0, "markup_percentage": 0.1, "markup_type": "string", "quantity": 0, "story_id": 0, "title": "string", "workspace_id": 0 }, "property2": { "billable": true, "burns_budget": true, "cost_per_unit_in_subunits": 0, "description": "string", "expected_by": "2019-08-24", "expense_ids": [ "string" ], "external_reference_ids": [ "string" ], "fixed_fee": true, "fixed_fee_item_ids": [ "string" ], "markup_per_unit_in_subunits": 0, "markup_percentage": 0.1, "markup_type": "string", "quantity": 0, "story_id": 0, "title": "string", "workspace_id": 0 } } }